Anti-Slavery and Human Trafficking PolicY
This policy applies to all persons working for IWA Group Ltd (IWA) or on behalf of IWA in any capacity, including employees at all levels, directors, officers, agency workers, seconded workers, volunteers, agents, contractors and suppliers.
IWA Group Ltd strictly prohibits the use of modern slavery and human trafficking in our operations and supply chain. We have and will continue to be committed to implementing systems and controls aimed at ensuring that modern slavery is not taking place anywhere within our organisation or in any of our supply chains. We expect that our suppliers will hold their own suppliers to the same high standards.
Modern slavery is a term used to encompass slavery, servitude, forced and compulsory labour, bonded and child labour and human trafficking. Human trafficking is where a person arranges or facilitates the travel of another person with a view to that person being exploited. Modern slavery is a crime and a violation of fundamental human rights.
We shall be a company that expects everyone working with us or on our behalf to support and uphold the following measures to safeguard against modern slavery:
Date of Issue: 1st December 2024
Review Date: 1st December 2025
IWA Group Ltd strictly prohibits the use of modern slavery and human trafficking in our operations and supply chain. We have and will continue to be committed to implementing systems and controls aimed at ensuring that modern slavery is not taking place anywhere within our organisation or in any of our supply chains. We expect that our suppliers will hold their own suppliers to the same high standards.
Modern slavery is a term used to encompass slavery, servitude, forced and compulsory labour, bonded and child labour and human trafficking. Human trafficking is where a person arranges or facilitates the travel of another person with a view to that person being exploited. Modern slavery is a crime and a violation of fundamental human rights.
We shall be a company that expects everyone working with us or on our behalf to support and uphold the following measures to safeguard against modern slavery:
- We have a zero-tolerance approach to modern slavery in our organisation and our supply chains.
- The prevention, detection and reporting of modern slavery in any part of our organisation or supply chain is the responsibility of all those working for us or on our behalf. Workers must not engage in, facilitate or fail to report any activity that might lead to, or suggest, a breach of this policy.
- We are committed to engaging with our stakeholders and suppliers to address the risk of modern slavery in our operations and supply chain.
- We take a risk based approach to our contracting processes and keep them under review. We assess whether the circumstances warrant the inclusion of specific prohibitions against the use of modern slavery and trafficked labour in our contracts with third parties.
- If we find that other individuals or organisations working on our behalf have breached this policy we will ensure that we take appropriate action. This may range from considering the possibility of breaches being remediated and whether that might represent the best outcome for those individuals impacted by the breach to terminating such relationships.
Date of Issue: 1st December 2024
Review Date: 1st December 2025
GDPR Policy
GDPR POLICY
1. Introduction
IWA Group Ltd ("the Company") is committed to ensuring compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This policy outlines how the Company collects, uses, stores, and protects personal data.
2. Scope
This policy applies to all employees, contractors, and third parties acting on behalf of IWA Group Ltd. It governs all personal data processed by the Company, irrespective of the medium or location.
3. Definitions
4. Principles of Data Protection
IWA Group Ltd adheres to the following principles:
5. Roles and Responsibilities
6. Data Collection
IWA Group Ltd collects personal data via various means, including forms, emails, and contracts. Examples include:
7. Lawful Basis for Processing
The Company processes personal data under the following lawful bases:
8. Data Subject Rights
Data subjects have the following rights:
9. Data Security
IWA Group Ltd implements robust measures to protect personal data, including:
10. Data Breach Management
In the event of a data breach:
11. Third-Party Processors
The Company ensures third-party processors comply with UK GDPR by:
12. Retention and Disposal
Data is retained only for as long as necessary. Disposal methods include shredding, deletion, and secure erasure of electronic media.
13. Monitoring and Review
This policy is reviewed annually or in response to significant changes in data protection laws or Company operations.
14. Contact and Complaints
For queries or complaints, contact:
Approval
Approved by: Graham Rudd, Director
1. Introduction
IWA Group Ltd ("the Company") is committed to ensuring compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This policy outlines how the Company collects, uses, stores, and protects personal data.
2. Scope
This policy applies to all employees, contractors, and third parties acting on behalf of IWA Group Ltd. It governs all personal data processed by the Company, irrespective of the medium or location.
3. Definitions
- Personal Data: Any information relating to an identifiable individual, including names, addresses, email addresses, identification numbers, and more.
- Processing: Any operation performed on personal data, such as collection, storage, use, or disposal.
- Data Controller: The entity that determines the purposes and means of processing personal data.
- Data Subject: The individual whose personal data is processed.
4. Principles of Data Protection
IWA Group Ltd adheres to the following principles:
- Lawfulness, Fairness, and Transparency: Personal data is processed lawfully, fairly, and transparently.
- Purpose Limitation: Data is collected for specified, explicit, and legitimate purposes and not further processed in a manner incompatible with those purposes.
- Data Minimisation: Only the data necessary for the purposes is collected and processed.
- Accuracy: Personal data is kept accurate and up-to-date.
- Storage Limitation: Data is retained only for as long as necessary for processing purposes.
- Integrity and Confidentiality: Personal data is processed securely to prevent unauthorised access or loss.
5. Roles and Responsibilities
- Data Protection Officer (DPO): The DPO oversees data protection compliance and is the point of contact for queries.
- Employees: All staff must adhere to this policy and attend relevant training.
- Email: [email protected]
- Phone: 01383 324 335
6. Data Collection
IWA Group Ltd collects personal data via various means, including forms, emails, and contracts. Examples include:
- Employees: Contact details, payroll information, performance records.
- Clients: Names, email addresses, project details.
- Suppliers: Contact and payment details.
7. Lawful Basis for Processing
The Company processes personal data under the following lawful bases:
- Consent.
- Contractual necessity.
- Compliance with legal obligations.
- Legitimate interests.
8. Data Subject Rights
Data subjects have the following rights:
- Access: To know what personal data is held and processed.
- Rectification: To correct inaccurate or incomplete data.
- Erasure: To request deletion of data under certain circumstances.
- Restriction: To limit processing in certain scenarios.
- Data Portability: To receive personal data in a machine-readable format.
- Objection: To object to data processing based on legitimate interests.
9. Data Security
IWA Group Ltd implements robust measures to protect personal data, including:
- Encryption of sensitive data.
- Regular security audits.
- Restricted access to personal data.
- Secure disposal of data.
10. Data Breach Management
In the event of a data breach:
- Identify: The breach is identified and assessed.
- Contain: Immediate steps are taken to mitigate further risks.
- Notify: The Information Commissioner’s Office (ICO) is notified within 72 hours if required.
- Review: An investigation is conducted, and preventive measures are implemented.
11. Third-Party Processors
The Company ensures third-party processors comply with UK GDPR by:
- Conducting due diligence.
- Having contracts outlining data protection obligations.
12. Retention and Disposal
Data is retained only for as long as necessary. Disposal methods include shredding, deletion, and secure erasure of electronic media.
13. Monitoring and Review
This policy is reviewed annually or in response to significant changes in data protection laws or Company operations.
14. Contact and Complaints
For queries or complaints, contact:
- Data Protection Officer
- Email: [email protected]
- Address: 54 Hope Street, Inverkeithing, KY11 1LN
Approval
Approved by: Graham Rudd, Director
ENVIRONMENTAL POLICY
Environmental Policy
IWA Group Ltd
It is the established objective of IWA Group Ltd (IWA) to operate in a manner which has the least negative environmental implications possible. The herbicides IWA uses are specified by our BASIS qualified advisor and will effectively eradicate the target plant with minimal consequence to the local environment.
IWA has achieved the BASIS Amenity Assured standard. This accreditation is evidence of IWA’s continued high standards in handling pesticides. IWA as a company is aware of the impact that herbicides can have on the environment and strives to ensure that minimal damage is caused to local ecosystems, wildlife and their environment.
To ensure all works are carried out carefully and economically, IWA only employs suitably trained and
competent staff. All staff responsible for handling pesticides must be qualified in ‘the safe use of pesticides’ and the application of pesticides in or near water PA1 and PA6AW. This ensures all IWA staff on site are competent in using pesticides and aware of the risks to the environment.
IWA will always monitor staff behaviour and ensure that individuals represent the company in a professional manner. IWA will always strive to respect the environment and any local residents when working on their land. Staff will always seek permission to enter private grounds to commence work and will notify the owner when they have departed. It is mandatory for all staff to record their activities within an area by providing a grid reference, the volume of herbicide used and any other notes relevant to the work carried out. All waste generated during our work will be disposed of by IWA, or an approved waste management company.
IWA must travel to meet with clients and carry out any contracted work. All travel is carefully coordinated to minimise fuel cost and the company’s carbon footprint. When contracted in remote areas, all staff will be accommodated in the local area thus reducing travel times and costs, whilst supporting local businesses.
IWA are committed to the continual improvement of their environmental performance and of the EMS
itself, the prevention of pollution and compliance with the legal and other requirements to which the company subscribes.
This policy is endorsed by the Director of IWA. Targets for improvement will be set annually at management review meetings and communicated to all staff.
IWA Group Ltd
Approved By:
Graham Rudd
Director
IWA Group Ltd
Date: 23/01/25
IWA Group Ltd
It is the established objective of IWA Group Ltd (IWA) to operate in a manner which has the least negative environmental implications possible. The herbicides IWA uses are specified by our BASIS qualified advisor and will effectively eradicate the target plant with minimal consequence to the local environment.
IWA has achieved the BASIS Amenity Assured standard. This accreditation is evidence of IWA’s continued high standards in handling pesticides. IWA as a company is aware of the impact that herbicides can have on the environment and strives to ensure that minimal damage is caused to local ecosystems, wildlife and their environment.
To ensure all works are carried out carefully and economically, IWA only employs suitably trained and
competent staff. All staff responsible for handling pesticides must be qualified in ‘the safe use of pesticides’ and the application of pesticides in or near water PA1 and PA6AW. This ensures all IWA staff on site are competent in using pesticides and aware of the risks to the environment.
IWA will always monitor staff behaviour and ensure that individuals represent the company in a professional manner. IWA will always strive to respect the environment and any local residents when working on their land. Staff will always seek permission to enter private grounds to commence work and will notify the owner when they have departed. It is mandatory for all staff to record their activities within an area by providing a grid reference, the volume of herbicide used and any other notes relevant to the work carried out. All waste generated during our work will be disposed of by IWA, or an approved waste management company.
IWA must travel to meet with clients and carry out any contracted work. All travel is carefully coordinated to minimise fuel cost and the company’s carbon footprint. When contracted in remote areas, all staff will be accommodated in the local area thus reducing travel times and costs, whilst supporting local businesses.
IWA are committed to the continual improvement of their environmental performance and of the EMS
itself, the prevention of pollution and compliance with the legal and other requirements to which the company subscribes.
This policy is endorsed by the Director of IWA. Targets for improvement will be set annually at management review meetings and communicated to all staff.
IWA Group Ltd
Approved By:
Graham Rudd
Director
IWA Group Ltd
Date: 23/01/25
QuALITY POLICY
Issue: 8 | January 2025
It is the established objective of IWA Group Ltd (IWA) to provide its customers with services which comply in all respects with their agreed requirements and which integrate with their stated expectations and needs.
IWA Group Ltd implements its quality objectives through the operation of a Quality System in compliance with ISO 9001:2015.The Quality System includes measurable quality management objectives, policies, organization and procedures associated with all relevant Company activities. The effective operation of the Quality System throughout the company requires the exercise of individual responsibility by each person.
IWA Group Ltd operates a policy of continuous quality improvement which relates to the personnel, materials, equipment and systems employed within IWA Group Ltd. This policy is integrated with the operation of the Quality System and applies to internal processes as well as external services for the customer.
As part of this Quality Policy, the Quality Representative has the responsibility and authority to develop, co-ordinate and monitor the implementation and effectiveness of the Quality System.
This policy is endorsed by the Director of IWA.
Targets for improvement will be set annually at management review meetings and
communicated to all staff.
IWA Group Ltd
January 2025
Approved By: Graham Rudd, Director, IWA Group Ltd
Date : 23/01/25
Review: 23/01/26
It is the established objective of IWA Group Ltd (IWA) to provide its customers with services which comply in all respects with their agreed requirements and which integrate with their stated expectations and needs.
IWA Group Ltd implements its quality objectives through the operation of a Quality System in compliance with ISO 9001:2015.The Quality System includes measurable quality management objectives, policies, organization and procedures associated with all relevant Company activities. The effective operation of the Quality System throughout the company requires the exercise of individual responsibility by each person.
IWA Group Ltd operates a policy of continuous quality improvement which relates to the personnel, materials, equipment and systems employed within IWA Group Ltd. This policy is integrated with the operation of the Quality System and applies to internal processes as well as external services for the customer.
As part of this Quality Policy, the Quality Representative has the responsibility and authority to develop, co-ordinate and monitor the implementation and effectiveness of the Quality System.
This policy is endorsed by the Director of IWA.
Targets for improvement will be set annually at management review meetings and
communicated to all staff.
IWA Group Ltd
January 2025
Approved By: Graham Rudd, Director, IWA Group Ltd
Date : 23/01/25
Review: 23/01/26